New Contract Request Form Questions

This form is an aid to help you complete the contract request in BuyWays. Some questions may not apply to the request you will be submitting.


Upon submit, your completed form will be sent to you in email.  This document should not be sent to UPST in lieu of a contract request form. All contract requests must be submitted in BuyWays.

General Request Information










If a group has reviewed, please ensure you get a copy of the approval email and attach it to the request form.
University Campus Details




Second Party Details (Supplier) 
Before submitting a request form, please conduct a thorough supplier search to ensure your supplier is in BuyWays and active. If not, please navigate to the supplier module in BuyWays to invite the supplier to register.




**If not an active supplier in BuyWays, please take the information below and start the invite process:
  • Second Party Name
  • Second Party Signatory Name
  • Second Party Email
Contract Details








Finance

If you’re unsure about the financial information for your request, please use the SpeedChart Lookup. Please ensure that your campus suffix (-A, -B, -L, -C, -D, -WA) is added to all the Chartfield information sections. This will trigger the workflows needed to process your request.


Use the Commodity & Account Code Crosswalk to look up the appropriate commodity & account code.






If you are Boston or UMass Chan, please attach the completed DocuSign form from your Principal Investigator (PI) to the attachments page.










Risk Questionnaire

To determine which internal reviewers (OGC, Insurance, InfoSec, etc.) will need to review the contract, please follow the appropriate link for your campus to complete an additional questionnaire:

Determination of Independent Contractor Status

For UMass Boston, UMass Chan Medical, UMass Dartmouth, and UMPO, if you selected that your supplier is an individual, a Determination of Independent Contractor Status tab will open. Please complete the questions in the form below.

No-Bid Justification

A No-Bid Justification is an exception to competitive procurement. It may only be used if one of the below conditions apply. Please choose one of the four considerations below and attach the supporting documents (quotes, emails, letters, etc.) to your contract request. As a note, Amherst and Boston users should attach the approved DocuSign PowerForm to their request, while all other campuses should complete the NBJ directly in the contract request form in BuyWays.









Submission Actions
On submission the responses you entered will be compiled to you in an email and attached as a PDF file for future reference.  If you would like to include additional recipients, please add them below; you must click "Add another response" at the bottom of this section to add more email recipients.



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